Capturing your e-receipts is a fast, easy, affordable way to eliminate paper clutter from your home or office, amp up your organization, and cut the time it takes to do your taxes in half.
The benefits of capturing receipts via your smartphone or desktop scanner include:
Instant digitization
When you scan your receipts or snap a picture of them using a smartphone app like the one available from Shoeboxed, all of the information on the receipt becomes instantly digitized. This means that you’ll be able to search for purchases and transactions by date, amount, category, and even individual items. Cloud-based applications like Shoeboxed ensure that all of your expense information is available at the touch of a button.
Never lose another receipt
It’s easy to lose track of paper receipts when they’re stuffed in your wallet, purse or briefcase. By capturing your e-receipts and uploading them to the cloud as soon as you get them, you’ll never lose another receipt. You’ll also be able to search for and find receipts as needed when requested by your tax professional or the IRS.
Easy reporting
When the time comes to send information to your accountant or create an expense report, software that captures e-receipts makes the process seamless. Instead of shuffling through receipt after receipt and manually recording each total, simply select the date range or category of receipt you’d like to report, and voila! A comprehensive report created with the touch of a button.
Digitally sort into categories
Another major benefit of capturing your e-receipts is being able to sort and organize them into expense categories. Shoeboxed’s receipt scanning service automatically detects the appropriate tax category for each uploaded receipt.
For example, a scanned receipt from Office Depot would be automatically labeled as “office supplies,” and be available in searches for that particular expense category. If your purchase at Office Depot needs to be categorized differently, it’s easy to remove, edit, and change category labels from within your account.
Capture on the go
While a receipt scanner comes in handy at the office and when dealing with large stacks of paper, capturing receipts on the go prevents clutter from being reintroduced to your newly clean workspace.
When you receive a receipt from a retail outlet or restaurant, simply snap a picture of that receipt from within your smartphone application. The information will be instantly digitized and beamed to your account. From there, you can recycle the receipt and leave the establishment clutter-free. Since the IRS no longer requires hard copy receipts, the digital record is all you need to keep.
Eliminate stacks of paper clutter
Capturing your e-receipts in the office doesn’t have to be a painstaking process. Shoeboxed offers a service called the Magic Envelope, which allows you to eliminate enormous stacks of personal or business receipts and other paper documents in a matter of minutes. Simply toss anything you’d like to be captured into the big blue envelope, and toss the envelope in the mail. In a few days, the folks at Shoeboxed will have scanned and digitized each and every item.